Secretary

Center For International Forestry Reserch (CIFOR)

The Center for International Forestry Research (CIFOR) advances human wellbeing, environmental conservation and equity by conducting research to inform policies and practices that affect forests in developing countries. We are one of 15 Centers within the Consultative Group on International Agricultural Research (CGIAR). Our headquarters are in Bogor, Indonesia, and we have offices in Asia, Africa and South America.   We are looking for people who share our mission and our commitment to professionalism, innovation, impact and collaboration. We currently have an exciting job opportunity for a Secretary. Secretary Bogor (Jawa Barat) Responsibilities: The Secretary will provide general secretarial and administrative support to the Forests and Governance Programme. The position will be based at CIFOR’s headquarters in Bogor. Duties and responsibilities Coordinate the schedules and agenda for the Director and/or scientists and research staff. Provide administrative support such as doing correspondence (including translation), taking and writing up minutes of the programme’s meetings, report writing, and preparing presentation materials and other written and illustrative materials as required. Assist in the completion of requisition and Travel Authority forms, as well as in the arrangement of accommodation etc. Assist in the planning and coordination of meetings, workshops, seminars, visits or other events in or outside CIFOR; take responsibility for event logistical matters such as accommodation, transportation (both air and ground), invitations, liaising with relevant departments in the visa/permit process, and other logistical matters as necessary. These activities are done in coordination with the Events Coordinator, the Finance & Administration office, the HR office and other relevant staff or offices. Manage and maintain the programme’s filing systems (and databases) to ensure well-documented and up-to-date records of files. Support the Director, the Senior Project Officer-GOV, scientists and project managers in the development of contracts for partners and collaborators, and liaise with the relevant offices in the finalisation of contracts. Provide and distribute CIFOR publications when needed. Maintain and monitor supplies of forms and other office requirements. Perform other tasks as may be required to support the smooth functioning of the office and to support and work with colleagues within the office and with other CIFOR staff. Details of duties, assignments and objectives will be further discussed and laid out in the annual performance contract. Requirements: Education, experience and technical skills Diploma in secretarial duties, administration or other related fields Three or more years of experience in secretarial duties Knowledge of administrative standards and practices Knowledge of finances is an advantage Good written and spoken English, able to draft letters in official English and conduct business in English through email and other means of correspondence Strong computer skills in word processing, MS Excel, Powerpoint, internet and other relevant office applications. Personal competencies Competent in personal organisation and priority setting, with the ability to work efficiently under time pressure and manage multiple priorities Shows initiative, capable of working independently and as an effective team player Good interpersonal and communication skills, with the ability to effectively interact with people in a multi-disciplinary and multi-cultural environment Experience working with a wide and diverse network of groups and individuals. Terms and Conditions This is a nationally recruited position. CIFOR offers a competitive remuneration commensurate with skills and experience. The initial appointment will be for two years starting as soon as possible, with possible extension contingent upon performance, continued relevance of the position and available resources The duty station will be in Bogor, Indonesia.   Application process The application deadline is 20 July 2012. We will acknowledge all applications, but we will contact only short-listed candidates.   Please send your letter of interest and CV, including contact information for three referees, to: Human Resources Department, CIFOR cifor-hr-jobs@cgiar.org Please indicate the position and its reference number in the email subject line.   To learn more about CIFOR, please visit our website at http://www.cifor.org. CIFOR is an equal opportunity employer. Staff diversity contributes to excellence.