Project Clerk (DRR Facilitator)

International Organization for Migration

International Organization for Migration (IOM) Indonesia is looking for 1 (one) Project Clerk (DRR Facilitator) according to the terms of reference below. Project Clerk (DRR Facilitator) Tasikmalaya (Jawa Barat) Responsibilities: ORGANIZATIONAL CONTEXT AND SCOPE Under the direct supervision of DRR Coordinator and the overall supervision of the Head of Sub-Office, the Project Clerk (DRR Facilitator) will be based in district satellite office and assist with the planning, implementation and monitoring of the Disaster Risk Reduction (DRR) components at district level in West Java Province RESPONSIBILITIES AND ACCOUNTABILITIES Assist DRR Facilitator II in ensuring that all DRR components of the project are implemented in line with the approved proposal, project action plans and log-frames; Assist in developing work plan and implementing day-to-day project activities at district level; Assist in preparing, organizing, and notes taking of planning session/workshops with government and other stakeholders to expand on project activities, timeframe and expected results; Work together with DRR Facilitator II to build and maintain liaison with government and relevant DRR stakeholders and platforms at district, sub-district and village level and facilitate bilateral or multi-lateral meetings at those levels; Assist DRR Facilitator II, carry out advocacy and lobbying activities to various government departments at district, sub-district and village level Assist in conducting various strategic planning and activities in developing District Disaster Management Plan and Resilient Villages; Under supervision of DRR Facilitator II, provide technical assistance and capacity building to District BPBD, relevant government offices and targeted communities pertaining DRR; In coordination with DRR Facilitator, actively participate in government coordination and development planning mechanism at various levels (district, sub-district, and village) to ensure that the Project stays in tune with local issues and development related to DRR and to encourage DRR mainstreaming into the government development priorities; Assist DRR Facilitator II in conducting data gathering and update in support of monitoring and evaluation activities; Assist District Engagement Facilitator with IOM’s awareness- raise activities to all relevant DRR stakeholders at local level through various DRR awareness raising activities and dissemination of IEC materials engaging government, partners, stakeholders and the public at local level; Act with integrity and professionalism and in accordance with IOM’s Code of Conduct, at all times; Perform other duties as may be assigned by supervisor. COMPETENCIES The incumbent is expected to demonstrate the following technical and behavioural competencies Accountability Accepts and gives constructive criticism Follows all relevant procedures, processes, and policies Meets deadline, cost, and quality requirements for outputs Monitors own work to correct errors Takes responsibility for meeting commitments and for any shortcomings Client Orientation Identifies the immediate and peripheral clients of own work Establishes and maintains effective working relationships with clients Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries Continuous Learning Contributes to colleagues' learning Demonstrates interest in improving relevant skills Demonstrates interest in acquiring skills relevant to other functional areas Keeps abreast of developments in own professional area Communication Actively shares relevant information Clearly communicates, and listens to feedback on, changing priorities and procedures Writes clearly and effectively, adapting wording and style to the intended audience Listens effectively and communicates clearly, adapting delivery to the audience Creativity and Initiative Proactively develops new ways to resolve problems Leadership and Negotiation Convinces others to share resources Presents goals as shared interests Performance Management Provides constructive feedback to colleagues Provides fair, accurate, timely, and constructive staff evaluations Uses staff evaluations appropriately in recruitment and other relevant HR procedures Planning and Organizing Sets clear and achievable goals consistent with agreed priorities for self and others Identifies priority activities and assignments for self and others Organizes and documents work to allow for planned and unplanned handovers Identifies risks and makes contingency plans Professionalism Masters subject matter related to responsibilities Identifies issues, opportunities, and risks central to responsibilities Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation Persistent, calm, and polite in the face of challenges and stress Treats all colleagues with respect and dignity Works effectively with people from different cultures by adapting to relevant cultural contexts Knowledgeable about and promotes IOM core mandate and migration Solutions Teamwork Actively contributes to an effective, collegial, and agreeable team environment Contributes to, and follows team objectives Gives credit where credit is due Seeks input and feedback from others Actively supports and implements final group decisions Technological Awareness Learns about developments in available technology Proactively identifies and advocates for cost-efficient technology solutions Understands applicability and limitation of technology and seeks to apply it to appropriate work Technical Good understanding of national and sub-national DRR system, framework and regulations. Strong coordination and facilitation skills. Ability to prepare quick and concise reports. Ability to prepare clear and concise reports Proficient in computer applications Requirements: EDUCATION AND EXPERIENCE Minimum Diploma degree (D3), preferably in environment, disaster management, social science, or alternatively, combination of related education and professional experience. University Degree is advantage. At least three years of professional experience with Disaster Risk Reduction (DRR) and/or Community Based Disaster Risk Management (CBDRM) Project. Familiarity with Disaster Risk Reduction issues and Indonesian Spatial Data and Disaster Management laws. Experience working in International or local NGOs, government DRR platform. Previous and relevant experience working with community mobilization participatory approach and/or monitoring evaluation activities LANGUAGES Fluency in English and Bahasa Indonesia both written and spoken. Ability to speak Sundanese is an advantage. Duty Station : District Tasikmalaya – West Java, Indonesia   Type of Contract : Special All Inclusive Contract, three months with possibility of extension.   HOW TO APPLY   Interested candidates are invited to send the application in ENGLISH, with : Cover letter, clearly specify suitability and availability date, Complete the Personal History Form which can be downloaded at the following link : http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls   Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).   Please submit the application by email to recruitment-indonesia@iom.int and indicating the reference code (SVN/ID10/2013/027) as subject. The deadline for applications is 22 April 2013.